FOI 434/25

REQUEST 

1. Please can you provide a LIST of ALL TYPES of REFERENCE NUMBER Formats, currently being used by YOUR Police Force to Identify Case Files/Crime Reports and other areas of Record Keeping.

2. Could you also please provide details of the crime reporting system you use (Niche, Athena etc) along with a blank template of what a crime report print would look like.

The ask for a copy of a blank investigation report print would be a bonus but not a necessity.

RESPONSE

We have consulted with our Digital Services Department who have provided us with the below information.

South Wales Police uses Niche RMS as the crime and incident recording system.

Please see the below in relation to reference number formats used on Niche RMS.

Occurrence Numbers

Occurrence numbers start with the year, followed by 8 numbers (e.g. 25########).

Case Files

Case files begin with ‘62’ which identify South Wales Police, followed by 2 letters and 7 numbers (e.g. 62CA#######).

Custody Numbers

Custody numbers begin with ‘C’, followed by the year and 7 numbers (e.g. C25#######).

Voluntary Attendance

Voluntary attendance numbers are similar to custody numbers. These begin with ‘VA’, followed by the year and 7 numbers (e.g. VA25#######).

We currently do not have a blank template of an occurrence report recorded.