FOI 657/26

Request

 

Print Room

 

1. Do you have a print room equipped with one/more high-speed production device/s to handle large volume printing?
2. Is this run by your own staff or outsourced to a third-party provider?
3. If run internally, how many full-time equivalent (FTE) run this facility?
4. Number of devices & model type/s?
5. Name of incumbent supplier?
6. Contract start / end date and length of any option to extend?
7. If outsourced, please advise contract start / end date and length of any option to extend?
8. Was this contract awarded through a framework? If yes, which one used?
9. Annual spend (ex VAT) covering equipment and staff costs or total outlay if this service outsourced?

 

External Print

 

1. Do you outsource any print requirement to an external supplier/s (for example booklets, prospectuses, leaflets, manuals, posters, banners, forms, etc)?
2. Name of incumbent supplier/s?
3. If this arrangement provided under contract, please advise start / end date and length of any option to extend?
4. Was this contract awarded through a framework? If yes, which one used?
5. Alternatively, was this awarded through a DPS arrangement?
6. Annual spend (ex VAT) for this service over the past 12 months?

 

Mail Room (Inbound and/or Outbound)

 

1. Do you have your own in-house Mail Room operation?
2. If yes, how is the service run - physical or digital mail distribution?
3. Is this run by your own staff or outsourced to a third-party provider?
4. If run by your own staff, how many full-time equivalent (FTE) staff run this facility?
5. If outsourced, please advise name of current provider, contract start / end date and length of any option to extend?
6. Was this contract awarded through a framework? If yes, which one used?
7. Annual spend (ex VAT) covering running and staff costs or total outlay if this service outsourced?

 

Finally, who handles these arrangements on behalf of the Force?

 

Response

 

We consulted with our Estates and Corporate Finances Department who have provided the following information in relation to your request.

 

Print Room

 

Question 1

 

Yes

 

Question 2

 

Internal Staff

 

Question 3

 

Six

 

Question 4

 

Xerox 4100 colour & Xerox B9125 black & white

 

Question 5

 

Xerox

 

Question 6

 

August 2025 – 5 year contract

 

Question 8

 

Yes

 

Question 9

 

£332,078.50 for the last financial year.

 

External Print

 

Question 1

 

Only if internal capacity is exceeded.

 

Questions 2 - 6

 

For any external work that we are unable to complete internally we send a quote request to approximately seven external print companies who provide a quote for work.  We will proceed with the most cost effective option that delivers the required outcome. There is no contract in place as the work is varied and low value.

 

Mail Room (Inbound and/or Outbound)

 

Question 1

 

Yes

 

Question 2

 

Physically

 

Question 3

 

Internal staff

 

Question 4

 

One FTE

 

Questions 5 & 6

 

Not applicable.

 

Question 7

 

Staff £26.703