Please observe the following advice carefully to help with your online application form; failure to do so may result in your application being withdrawn.
For Police staff applications submitted to South Wales Police, make sure you:
read all sections of the role profile to ensure you understand all the requirements of the position
review the essential competency criteria on the role profile that will need to be evidenced against in your application
re-read your application to check for spelling, grammar and formatting before submitting
complete your application in plenty of time for the deadline
Police Staff Application form
Most Police Staff application forms are made up of two sections. Section 1 will collect your personal information and also review your eligibility for the role. Section 2 will look at your skills and experience and will be the part of the application used in shortlisting for your role.
Section 1 guidance
Please note we are unable to accept CV applications for our Police Staff roles. All applications must be submitted via one of our online application forms.
Section 1 will ask you for your personal details, your contact details and your national insurance number. It will then ask questions relating to your eligibility for the position. This may include residency, political affiliation, financial status and information on any cautions and convictions. The questions asked as part of this section may differ from form to form depending on which role you are applying for and the eligibility requirements for that role. For example, some roles may also seek information on your ability to drive, any tattoos you may have or if you have previously been a member of the armed forces.
Section 2 guidance
Section 2 of the Police Staff application form can be separated into three parts:
Part A - Information on your eligibility for security vetting. It will also ask whether you have a disability: this is so we can make contact with you regarding reasonable adjustments.
Part B - Current and previous information about your employment, your addresses, your education, any business interests and your language skills.
Part C - Competency based assessment. This is the part of your application form that will be used during the shortlisting process. It is important that all relevant information you want to be assessed against is also included in this area even if mentioned elsewhere in your application. For example, if you are asked to evidence specific qualifications such as GCSEs they should also be listed in this assessment area not just the education section in Part B.
Application guidance FAQs
Attached to the advert you will find a role profile relating to the job that you are applying for. This profile provides an overview of the role and the criteria that you will need to be able to meet in order to do the job. You should use the Role Profile to complete the assessment part of the application form.
The role profile details the main responsibilities and the criteria required in undertaking the role. When evidencing your skills, knowledge, experience and personal qualities as outlined in the criteria on the role profile, you may also wish to consider the main responsibilities area and what competencies / qualities you possess in meeting these responsibilities.
A competency is a quality used to measure how well you can do something: competencies may include areas such as, ‘upholds professional standards’ or ‘remains calm and professional under pressure’. If you can evidence through your application a time when you have successfully upheld professional standards or remained calm under pressure, you will be demonstrating you are ‘competent’ in these areas. You must provide evidence of the qualities you already have, or may develop, that enable you to carry out the role. Your answers in this section will be used to decide whether your application will proceed to the next stage. It’s important that you think carefully about your responses, which can be from your recent or past experiences.
Each role profile we advertise clearly provides a complete list of competencies that are both required, and desired, from an individual to undertake that role.
The competency criteria on the role profile that you must evidence are included at the end of the document. The competency criteria will be shown in a table format.
When completing your application please ensure you only complete the sections marked in the table as ‘Yes’. Do not complete the criteria marked as ‘no’ as these will not be assessed. You will be allowed 500 words for each criteria - the word count does not override to the next criteria.
To evidence the relevant competency criteria you will need to provide specific examples of work tasks or events which you have undertaken or attended. You can also draw on skills or experience that you have gained as a result of doing voluntary work, work in your own home or at school, college or university, as well as in paid work.
It is not essential to provide evidence for every individual point, one example will often cover a number of key criteria and so it may often be appropriate to provide one scenario detailing a number of skills or personal qualities.
We want to know what YOU said or did on a given occasion to deal with the situation. It’s therefore important that the examples you provide are your own experiences and as detailed as possible. We expect your answers to be relevant and focused. Please refrain from the use of jargon and slang as this is unacceptable.
The qualification requirement for a role will be clearly stated on the role profile. It is important you can evidence you have achieved the level required, even if the level stated is not your highest. For example, if you are a degree holder but the role profile states the qualification level as GCSE you must include your GCSE level qualifications as part of the eligibility for the role.
A business interest is any activity or employment you may hold outside of your role with South Wales Police. This can include voluntary roles, alcohol license and also any role that involves a financial gain e.g. property rental. Some occupations and business interests may be incompatible with employment with South Wales Police. All business interests will be reviewed on an individual basis.
The process for Police Staff roles once an application has been submitted
Once you have submitted your whole application and the deadline has passed the process will be:
If successful in shortlisting you will be invited to an interview. This may include a task, assignment or presentation depending on the role applied for.
If successful at interview you will be invited to complete security vetting.
Once vetting has been passed you will begin filling out your pre-appointment forms which will include a basic medical form, contact with your references, confirming your personal information for your HR record, providing a passport style photograph for your ID Badge and confirming a start date with your new manager.
Please note this process will differ for some staff roles including Police Community Support Officers and those based in the Public Service Centre owing to additional requirements of these roles.
Everyone who joins South Wales Police will need to complete a security vetting process. It is useful to begin collecting the following as they will be required as part of this process:
Your address history for the last five years
Collate details of your monthly income and expenditure
Collate details of your savings and borrowings
Ever been declared bankrupt or had a CCJ? Get proof of debt being discharged
Collate details of any secondary employment or business interests
Your partner and their address history for the last 5 years
Collate your family/friends/associates details, i.e:
Your parents and your partner’s parents
Your full, half & step siblings
Your children (if aged over 10)
All co-residents at your current address (e.g. lodgers)
Any criminal associates
Any cautions, convictions or Fixed Penalty notices
Collate details of any previous contact with the police, e.g:
If you’ve ever been arrested
If you’ve ever been involved in an investigation
Any traffic offences (excluding parking offences)
If you consider yourself to have a disability, please inform us of the type of adjustments you might need to assist you in participating in the recruitment and selection process. South Wales Police will try to make the reasonable adjustments required where practicable.
If you are successful, you will have to complete a medical questionnaire and dependent on the post you may have to undertake a medical examination e.g. hearing test/eye test.
As an organisation we actively encourage the use of Welsh internally, to increase opportunities to see, hear and use the language when conducting our business. While you can apply to join the force with no Welsh ability, it is expected that all Police Staff recruits will achieve level 1 Welsh by the end of their probation, and level 2 Welsh by the first or second year of service depending on role applied for.
The Welsh Language (Wales) Measure 2011 replaced the Welsh Language Act 1993 and as part of the new legislation, in Wales the Welsh language has equal legal status with English and must not be treated less favourably. Public bodies no longer need to develop and implement Welsh language schemes but instead now must comply with a set of national Welsh language standards.
Welsh Language levels will be included on all role profiles. Where these are essential you may be assessed on your Welsh ability as part of the application process. Where these are desirable you can apply for the role and full training and support will be provided once you have joined us to achieve the required Welsh Language Level.
Yes. You will have the opportunity to include all languages you have a level of skill with as part of the application form and we would encourage you to include these. These can be at any level from conversational to fluent.
Before applying for any role we advise:
Researching South Wales Police. We are looking for candidates that have an awareness of the work we do and can demonstrate knowledge of our vision, values and ethics.
Researching South Wales. It is important that you not only have an understanding of the work we do, but also the communities we serve.
Understanding the role that you are applying for. We provide general information on our website, but a full role profile is also supplied in support of every role we advertise. You should read this thoroughly and consider if this is a role suitable for your talents, interests and abilities. The information contained in this document contains core competencies relevant to the role which will be tested through the application, interview and assessment process.