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South Wales Police

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Apply For Information Held About You On South Wales Police Systems

The Data Protection Act 1998 gives you the right to access personal information (information about yourself) held by organisations.

You are able to obtain a copy of your personal information held by police forces using a right known as Subject Access.

This request for disclosure will only cover incidents that occurred in the South Wales area.

Under the right of subject access you are not entitled to information relating to other people. For example, you are not entitled to see a copy of another persons witness statement or a report another person has made to South Wales Police.

Please note that all Subject Access Requests must be made in writing and sent via the post to South Wales Police. We do not accept Subject Access Requests over the telephone.


A Subject Access Request, for your personal data held by South Wales Police, could include requests such as;

  • Can I have a copy of my witness statement I made at Cardiff Central Police Station on the 1st January 2014?
  • Can I have a copy of the police/occurrence report on the theft I reported in June 2014?
  • Can I request all reports I have made to South Wales Police?
  • Can I request all reports I have made about my partner relating to Domestic Violence?

How to apply for for information held about you locally on South Wales Police systems:

  • Complete the Application Form
  • Provide photocopies of your identification – proving your name, current address and date of birth
  • Provide the £10 administration fee
  • Return the application to South Wales Police via post – Data Protection Office, South Wales Police Headquarters, Cowbridge Road, Bridgend, CF31 3SU

Once a valid Subject Access Request, has been received, South Wales Police are under a legal obligation to respond to the applicant within 40 calendar days.