South Wales Police Crest

South Wales Police

quick exit

Your Right to Information

We are committed to being as open and transparent as possible. We intend to publish information in our Publication Scheme which is in the public interest.

However, sometimes certain information will not be disclosed. Information about current investigations, investigative methods, intelligence and operational tactics must be protected.

We will when necessary, give reasonable consideration to the exemptions afforded under the Freedom of Information Act and not release information, particularly; Section 30 Investigation and proceedings conducted by public authorities, Section 31 Law enforcement and Section 41 Information provided in confidence.

The Freedom of Information (FOI) Act 2000 gives you a right of access to recorded information held by South Wales Police, subject to certain exemptions.

Please check the FOI Publication Scheme to see if the information you are requesting has previously been published.

 

Accounts and Audit (Wales) Regulations 2014
Audit notice where Responsible Finance Officer unable to certify the accounts either due to illness or because the accounts have not been prepared

Regulation 10(1) of the Accounts and Audit (Wales) Regulations 2014 (as amended) require that the Chief Financial Officer of South Wales Police sign and date the Chief Constable’s Draft Statement of Accounts and certify that they present a true and fair view of the financial position of the Chief Constable at the end of the year to which they relate and of the Chief Constable’s income and expenditure for that year. The Regulations require that this be completed by 31 May 2020.

The Chief Financial Officer to the Chief Constable has not signed and certified the draft accounts for the year ended 31 March 2020. Due to the COVID-19 outbreak, the Force has diverted resources to support key frontline services and the statement of accounts has not yet been prepared. The statement of accounts will be prepared and the Chief Financial Officer will sign and certify the draft statement of accounts when the immediate pressures of the COVID-19 outbreak have subsided.

 

PRIVACY NOTICE

The South Wales Police and Crime Commissioner is required by law to protect the public funds he administers. The Commissioner and South Wales Police may share information with other bodies responsible for auditing or administering public funds, in order to prevent and detect fraud.

The Auditor General for Wales (the Auditor General) audits the accounts of the Commissioner and the Chief Constable. The Auditor General is also responsible for carrying out data matching exercises. Data matching involves comparing computer records held by one body against other computer records held by the same or another body to see how far they match. This is usually personal information but may also be non- personal such as details of payments to suppliers. Personal data will only be kept for as long as we need to provide services or fulfil our obligations, and to comply with any legal requirements for keeping certain types of data.

Computerised data matching allows potentially fraudulent claims and payments to be identified. Where a match is found it may indicate that there is an inconsistency which requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.

The Auditor General currently requires the Commissioner and South Wales Police to participate in a data matching exercise to assist in the prevention and detection of fraud. The Commissioner and South Wales Police are required to provide sets of data relating to payroll, pensions and trade creditors to the Auditor General; details of these are set out in the Audit Commission’s guidance and can be found at: http://www.audit.wales/sites/default/files/seminar_documents/nfi_data_specification_2018_5.pdf

The use of data by the Auditor General in a data matching exercise is carried out with statutory authority under his powers in Part 3 of the Public Audit (Wales) Act 2004. It does not require the consent of the individuals concerned under the Data Protection Act 2018, incorporating the General Data Protection Regulation (GDPR). Data matching by the Auditor General is subject to a Code of Practice. This may be found at: http://www.wao.gov.uk/sites/default/files/download_documents/The_Auditor_General’s_Code_of_Data_Matching_English.pdf

For further information on the Auditor General’s legal powers and the reasons why it matches particular information, see http://www.wao.gov.uk/about-us/national-fraud-initiative .

If you would like independent advice on this privacy notice or other matters about personal information, including complaints, you can contact the Information Commissioner’s Office (regional):
Information Commissioner’s Office
2nd floor
Churchill House
Churchill way
Cardiff
CF10 2HH

Tel: 016 2554 5297
Email: wales@ico.org.uk
Map and directions

For further information on the Commissioner’s participation in the National Fraud Initiative please contact david.hollowayyoung@south-wales.pnn.police.uk

Louise Voisey
Joint Data Protection Officer
South Wales and Gwent Police
Rheoli Gwybodaeth | Information Management
Pencadlys Heddlu De Cymru | South Wales Police Headquarters

Jacqueline Trow LLB PG. Dip. Cyfreithiwr BPTCyfreithiwr (nad yw’n ymarfer ar hyn o bryd)
Rheolwr Ansawdd Gwansanaeth |Quality Of Service Manager
Swyddfa Comisiynydd yr Heddlu a Throseddu De Cymru | Office of the Police and Crime Commissioner for South Wales.

FYI – The Office of the Police and Crime Commissioner is separate to South Wales Police, please direct any requests relating to the OPCC to Jacqueline Trow, OPCC Data Protection Officer
01656 869366
Jacqueline.Trow@south-wales.pnn.police.uk