What do I need to put in place to be considered as a supplier of South Wales Police?
Before you can be considered as a supplier for South Wales Police there are certain policies and procedures that should be in place...
Access to the internet
Most elements of the South Wales Police procurement process require internet access as a method of communication and tendering.
Equality and diversity
South Wales Police has a duty to promote equality of opportunity and to eliminate unlawful discrimination and harassment and to ensure that public money is not spent on discriminatory practices or the perpetuation of any unjustifiable or unlawful inequality within our public procurement processes.
Contractors will be asked if they comply with the Equality Act 2010 and any related Codes of Practice. Contractors may be asked to provide a written statement of their Diversity and Equal Opportunities POlicies and details of how they are implemented.
The Environment & Sustainability
South Wales Police is committed to minimising damaging effects on the environment through recycling, using renewable sources, minimising fuel and energy consumption and ensuring proper disposal of waste material. We actively seek to do business with companies that have a demonstrable commitment to environmental protection. Where it is relevant to the contract, an environmental policy and supporting evidence will be required.
Health and safety
The Authority requires that all suppliers are fully committed to Health and Safety in the workplace. All organisations are required to comply with the duties imposed upon them by the Health and Safety at Work Act 1974 and subordinate legislation. Copies of company policies may be required.
Insurance
The level of insurance held by a supplier will be dependant on the type of goods/service being offered to the Authority and the associated risks involved. Each contract is considered independently and adequate insurance requirements are applied accordingly. Contractors will be asked to enclose copies of the necessary insurance documents to prove that the contractors have the necessary cover, including public liability, employers’ liability, and where appropriate, professional indemnity.
Financial assessment
For contracts over the EU Threshold, Contractors are usually required to supply their last three years of audited accounts. This must be a full set of accounts, which includes a profit and loss statement, the balance sheet and all notes to accompany the accounts. The accounts should also include the auditor’s report and the directors’ report (if applicable). If your company is part of a group, the Parent company’s accounts should be provided.
Vetting Requirements
Contractors’ personnel will be vetted to the appropriate level as required by South Wales Police.
Please note that these are the minimum requirements. For certain contracts, further policies and conditions may be needed.